We have now released the newest version of OfficeClip 9.2.5, that incorporates, in addition to numerous bug fixes, implementation of many feedback that you had been giving us in the past few months. Thank you for all your feedback and suggestions for improvements.

To explain all the features will make this newsletter long, so I have decided to highlight the salient points here. I am planning to offer a webinar next week to go through all these features, check your email for the invitation.

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Terra Information Group Inc. (TIG) needed a cost effective Web Time Sheet and Expense Tracking software to manage employees and projects across their offices in many cities. One of the requirements was that they would be able to track time across various  projects, teams and geographical locations.

Thank you for your patience and feedback, we are now in 8.2.5. Here is the summary:

• Enhancements on Invoices
• Use Microsoft Word® to create and send campaigns
• Tags are more visible and useful
• Ability to move or hide contact fields

Enhancements on Invoices

In this release we have made the Invoice application more useful and stable. Following are some of the many enhancements we made to this application:

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We have introduced major changes to this new OfficeClip release. We thank everyone who has given us feedback on the features implemented in this release. Following are the highlights:

• Implementation of Tags and Tag Groups
• OfficeClip for Blackberry & Droid
• Changes to the Free Edition
• Minor enhancements and fixes

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  Many of you have requested enhancement via OfficeClip Forum . In this release we have implemented of most of them.

• Dashboard Enhancements
• FREE 2 licenses for existing users
• Improvements in the Reporting Module
• Earn by Referring OfficeClip
• Implementation of Expense Synchronization

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Many of you have requested a feature which would allow time spent on fixing issues, tasks or speaking with the contacts can be imported into OfficeClip Timesheet so that these time could be billed to the clients. Because OfficeClip customers have varying needs, this created some implementation challenges:

1. What if the user does not use the OfficeClip Timesheet? In this case we are providing additional configurable reports.
2. You want to export only some work items to the OfficeClip Timesheet. We have created a wizard interface that will allow users to pick and choose what is imported.
3. Also, OfficeClip Timesheet should be flexible enough so that free form editing is available after the information in imported to the timesheet.

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OfficeClip Web Calendar offers various ways to create events to connect with your coworkers, customers and partners:

1. You can create Group Events that is seen to everyone in your organization.
2. Meetings can be created with your co-workers, customers and contacts. These are visible to the meeting facilitators, attendees and proxy.
3. Personal events are private events that are visible only to the creator.
4. Events can also be created from other applications, for example from the contact details screen of the Web Contact Manager, you can quickly create an appointment with the contact.

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We had many requests for this feature and so we have implemented the mileage calculation module within OfficeClip's Expense Report.

To use it the administrator must first set the mileage rate from the Expense Report > Profile screen and create a expense type called mileage.

Whenever a user fills up an expense report and selects the expense type mileage, the number of miles entered will automatically be multiplied by the mileage rate.

Mileage Calculation for Web Expense Report

We are confident that this new feature will help OfficeClip users to better track the expenses for their projects. Inadvertent errors will be significantly reduced and the automatic calculation will save time from entering the mileage rates manually.

To see other new features and enhancements for OfficeClip 8.1.1, check out our blog article that describes them in detail!

OfficeClip 8.1.1 Release

We have been working hard to improve our software and we are excited to introduce some great new features with the release of OfficeClip 8.1.1!

OfficeClip Interface

In this release, OfficeClip has a completely new interface. The look and feel of the software has been changed to improve the user experience. The main toolbar has been shifted to the left side, from the top. All the colors and tones have been altered throughout the software to make it more appealing to the user. 

New Interface for OfficeClip

Contact Roles for Opportunities

When you create Opportunities in the OfficeClip Contact Manager, you can now add multiple Contacts to each opportunity. Additionally, each Contact can be assigned a specific role, such as Manager, Contractor, Associate, etc. To enable this feature, go to Opportunity > Admin > Children.

Manage Campaigns More Effectively

You can now associate your campaigns with other objects. This will enable OfficeClip Campaign users to have documents,  notes etc. associated with each particular campaign. Using these objects with campaigns will allow you to be more organized.

Automatically Track Mileage Expenses

We have added a new feature to the Expense application that enables users to enter a mileage rate and have the expense amounts automatically calculated. The feature will save users the time of having to manually enter their mileage expenses and also eliminate inadvertant errors associated with entering it manually. Learn more about this feature.

What is coming?

We soon plan to add the following features:

• Full fleged Project Management
• More useful reports
• Addition of Relationship Manager, Contract Manager and Products

OfficeClip Resources for Your Business

We are continuously building our online community where current and prospective customers can learn about our software and receive ideas for improving efficiency in their businesses. In addition to our fairly new Twitter account, we have created a forum where OfficeClip users can go for support, share tips and ask questions.

 

OfficeClip Forum

Network with us online and be part of our conversation to help small businesses become more efficient!

We have been working hard on various improvements and we are excited to introduce some great new features!

MS RDLC Dynamic Reports

With our OfficeClip 7.7.4 release on November 23, 2008, we have made several enhancements to the software. OfficeClip now has Beta Microsoft RDLC Dynamic reports. We have added these Microsoft reports instead of the Crystal reports and are confident that they will be more effective and appropriate in meeting the needs of OfficeClip users. They also give users the ability to add their own custom reports within the Web Timesheet and Expense, Web Issue Tracker and Web Contact Manager applications.

New Online Help Files

Another enhancement that has been in the works for some time is our online help files. We have done extensive work on updating these files to accurately reflect the software and guide both new and existing users through the many features of our software. We aimed to have the online help files do more than simply show "how" to make new web timesheets, color-code issues, create email campaigns, etc. We wanted them to also demonstrate "why" these various features and functions will help our users and how best to take advantage of all parts of the software to get the most benefit. The online help files can be especially helpful if you are in the process of evaluating our software, as they will guide through not only the setup of OfficeClip software, but also show you the varying levels of functionality and efficiency that the software can bring to your organization.

New Backup and Restore Tool

A new backup and restore tool is provided with the current version that will allow you to do your database and configuration file backups unattended. To access this tool, go to the Start Menu -> All Programs -> OfficeClip

Check Out Our New Video!

We also made a video of our software! So if you are new to OfficeClip and want to see how your business can benefit from web based management software such as


online timesheets, web contact management, document sharing, etc. then take a look at our short (we promise!) video:

Last But Not Least...

Finally, we wanted to say how excited we are that Whataburger is using OfficeClip for their online business needs. We look forward to providing them with web based solutions now and into the future. Excited about any of these new features or want to see something else? Give us feedback or post a comment below!